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5 IT Service Management Best Practices You Must Know

Your organization must be able to handle and resolve IT issues on a day-to-day basis to sustain business. As such, your company needs IT Service Management (ITSM) to devise a strategic approach inclusive of designing, delivering, monitoring, and managing the way IT is used within an organization. ITSM operates with the goal of aligning your IT with your overall business objectives.

Modern ITSM practices have evolved from traditional IT and focus more on prevention rather than putting out fires after an issue escalates, as witnessed in break-fix ideologies of yester years. Management conversations have shifted from IT service catalogues to self-service models.

ServiceNow has been at the forefront of this change by facilitating the upgrade of legacy processes and integrating with the ServiceNow platform. ServiceNow allows your business to cover Enterprise Service Management (ESM) with built‑in ITIL best practices and guided setup.

ProV has been a trusted partner of ServiceNow ITSM, and also provides solutions that merge ITSM + ITOM to give you a seamless IT experience without the need for expensive infrastructure investment, ever. Here we list a few best practices for ITSM implementation, that we have gathered using our expertise on providing successful deliveries around the world.

1) It’s All About Your Clients

Organizations usually define "risks" and "costs" based on their client list or customer requirements, as end-users are often the ones paying for the services. While implementing ITSM, it is important for your organization to assign values and importance to your individual products and services relative to your customers within or attached to your company.

2) IT Service Management is NOT Only ITIL

Whenever there is a mention of IT Service Management best practices, most people assume it is about the Information Technology Infrastructure Library (ITIL). While ITIL is probably the most widely-used iteration of ITSM best practices, it rarely is used in isolation. Most businesses use ITIL in tandem with other best practices methodologies like ISO 20000, TOGAF (The Open Group Architecture Framework), Application Service Library (ASL), Microsoft Operations Framework (MOF), CoBIT, and Six Sigma, depending on their needs. Customizing your implementation plan is a good idea.

3) Learn Your Frameworks

ITIL brings together the vital documentation required for improved management decisions and ITSM provides the tools that enable deployment of these best practices to serve your unique business needs. ITSM constitutes of the following key processes and you should ask your MSP or ITSM provider whether they offer these services before signing a contract:

IT Service Support

  • Change management
  • Configuration management
  • Incident Management
  • Release Management
  • Problem Management
  • Service Desk

IT Service Delivery

  • Availability Management
  • Capacity Management
  • IT Service Continuity
  • Service Level Management
  • Financial Management

ITSM Implementation Framework

  • Assessment
  • Design
  • Planning
  • Implementation
  • Support

4) Stop Waiting for the "Perfect Time" to Implement

There is no such thing as the "perfect time" to implement ITSM—or a "perfect process." ITSM requirements vary from timeline to timeline, business to business, and user to user. Thus, there is no one-size-fits-all solution. If you’re worried about its negative impact on your ongoing processes, consider evaluating whether you have suffered a desired outcome hijack and lost a client due to a certain process being absent, poorly developed, or ignored.

Try a pilot process and build on from there, as processes with lower maturity increase in accuracy and predictability when upgraded, but start now.

5) The 80/20 Rule

Originally coined in the 1800’s by an Italian economist named Vilfredo Pareto, the 80/20 rule, when applied to ITSM, states that if evaluated 80% of your processes are useful, while 20% are vital. If you’re a Service Delivery Manager, you may notice that 20% of your users cause 80% of recurring incidents. If you’re an Infrastructure Manager, you may have noticed 20% of your infrastructure causes 80% of your service outages. Basically, the 80/20 rule is a guideline for you to prioritize and streamline the processes of most value to you, and you would be well advised to using it.

Your business may incur significant risks if you automate everything without maintaining the requisite knowledge of how to do things manually when something breaks. Therefore, following IT Service Management best practices need to find a place in your IT department. To learn more about ITSM best practices and how we streamline your IT, drop a comment below or contact us today.

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